Planning an event is stressful enough, but doing it in an unfamiliar city makes it even more challenging. That’s where destination management companies (DMCs) come in.
They provide various local entertainment options for offsite events, from an acoustic guitarist at the welcome reception to a Broadway-style show opener for a general session.
Table of Contents
Saves You Time
Planning and executing an event is a huge undertaking. Add the extra stress of planning a destination event, and things can quickly get out of hand.
Fortunately, some experts specialize in destination events and can take the pressure off your shoulders. They are known as Destination Management Companies (DMCs) and are a valuable resource for planners.
DMCs have a vast network of local suppliers they vetted over time. They can save you the headache of finding new caterers, transportation services, or hotels. Plus, they often have access to discounts you couldn’t find online. This means they can help you keep your budget in check. They can also assist you with creating a unique experience for your attendees that will leave them wanting more.
Saves You Money
While destination events require more planning time and resources, they can save money. You can take advantage of the reduced hotel, flight, and venue rates by booking during off-peak months.
DMCs can access local discounts you can’t get by searching online. They know how to pair vendors that fit your event size, type, and budget. They can even bundle services to save you time and money!
They’ll also be able to spot savings like slashing the flower budget by replacing roses with cheaper flowers. Savings like this add up quickly and can significantly impact your budget. You’ll have more money to spend on those final touches that will wow your attendees.
Makes Your Job Easier
Planning an in-person event is stressful enough, but add to that, a grand opening or industry conference in a foreign city can quickly become overwhelming. That’s where a destination management company (DMC) comes in.
DMCs maintain extensive local knowledge and have professional relationships with various local resources. They can verify the quality of third-party companies, synchronize vendors, and even secure discounted rates.
A DMC becomes your boots-on-the-ground teammate leading up to and during your trip. They’ll act as your point of contact if any issues arise and can make changes on the fly to keep your event running smoothly. Moreover, they can suggest unique experiences you might not have thought of alone.
Saves You Stress
Planning an event is stressful, but it’s even more difficult when trying to do it in a new location. Destination management companies help to remove some of the stress by providing resources and expertise.
DMCs are local experts and have top suppliers. This means they can save you time by eliminating the need for research and vetting. They know who to trust and will provide high-quality services at a great price.
DMCs can help with everything from planning local experiences to creating a destination agenda. They can also provide local insider tips and tricks you may need help finding online. For example, they can tell you which experiences are best for certain times of the year or whether they’re in peak season.
Saves You Money
Destination events are famous for companies celebrating accomplishments such as anniversaries, milestones, or the grand opening of new headquarters. These events are often multi-day experiences that incorporate multiple activities and events.
Local destination management professionals maintain extensive knowledge about a particular city or country and have established relationships with local hospitality providers. This allows them to synchronize vendors, negotiate contracts, and secure discounts that outside organizations would not be able to access.
They also know the best time of year to host specific experiences and when hotels jack up prices or extra charges are added on by other vendors. This helps to keep your event costs as low as possible. Additionally, DMCs have package options that save you money by grouping related services.
Also Read – Here’s The Facts About Lawn Fertilizer